Effective Date: May 1, 2024
Last Updated: May 12, 2025
HedgeID Inc. (“HedgeID,” “we,” “us,” or “our”) respects your privacy and is committed to protecting personal information that may be collected through our platform, website, and related services (collectively, the “Services”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information.
This Privacy Policy applies to personal and business information collected through:
– Our web platform and associated tools
– Communications with users, clients, contributors, and data subjects
– Data contributions submitted by platform users
This policy does not apply to third-party websites or services linked from our platform.
We collect the following categories of information:
A. Business Contact Information (BCI):
Includes names, business emails, phone numbers, job titles, professional affiliations, and employer details of institutional professionals in the capital markets. This information is sourced from publicly available websites, regulatory filings, and voluntary submissions by firms or users.
B. Contributor and Client Account Information:
Includes name, email, login credentials, usage activity, and optional profile details. Used to manage user accounts, permissions, and access levels.
C. Metadata and Technical Information:
We may collect IP addresses, browser types, session data, and usage logs to ensure secure access, optimize platform performance, and monitor engagement.
We obtain information from:
– Public sources (e.g., regulatory filings, official websites, industry publications)
– Voluntary data contributions from users
– Direct outreach to firms and professionals
– Account registration and user activity within the platform
– Cookies and similar tracking technologies (see Section 10)
For individuals located in the European Economic Area (EEA) or the UK, we process your information based on:
– Legitimate Interests: Where we compile and present professional business contact data in support of transparent capital markets workflows
– Contractual Necessity: For clients or contributors under service agreements
– Consent: For specific use cases, such as marketing communications or cookies where required
We use your information to:
– Operate and improve our data platform
– Provide access to clients as part of their commercial licenses
– Facilitate contributor workflows and content approvals
– Respond to inquiries, support tickets, or feedback
– Analyze platform usage to improve services
– Comply with legal obligations
We do not sell personal data in the traditional sense. We license access to structured professional data for internal use by our clients, under strict contractual terms.
We may share information with:
– Authorized users within client organizations
– Approved contributors with limited editing rights (under supervision)
– Service providers who support platform operations (e.g., cloud hosting, email delivery)
– Legal or regulatory authorities, if required by law
We do not share your personal information with advertisers, data brokers, or social networks.
If you are an individual whose professional information appears in our database, you have the right to:
– Request access to your personal data
– Request corrections or updates
– Object to inclusion or request deletion
To exercise your rights, contact: privacy@hedgeid.com
We respond to all legitimate requests within 30 days. You may also contact your local data protection authority.
We store data in secure cloud environments located in Canada and/or the United States. If you are located outside of these countries, your data may be transferred across borders. We implement safeguards (e.g., Standard Contractual Clauses) to protect international data transfers.
We retain data as long as necessary to:
– Fulfill the purpose for which it was collected
– Comply with legal, tax, or accounting requirements
– Maintain data accuracy for licensed users
We periodically review and remove outdated or inaccurate records.
We may use cookies and local storage to:
– Maintain session state
– Understand usage patterns
– Improve navigation and UX
Users can manage cookie preferences via browser settings. We only use strictly necessary and analytics cookies.
We use commercially reasonable technical and organizational measures to safeguard data against unauthorized access, disclosure, alteration, or destruction.
This includes encrypted connections, access logging, and internal permissions controls.
Our Services are not intended for use by individuals under the age of 18. We do not knowingly collect personal data from children.
We may update this Privacy Policy from time to time. When we do, we will update the date at the top of this page and notify users of material changes.
For privacy inquiries or to exercise your rights, contact:
privacy@hedgeid.com
